Communication on Progress

Participant
Published
  • 17-May-2022
Time period
  • May 2020  –  May 2022
Format
  • Stand alone document – Basic COP Template
Differentiation Level
  • This COP qualifies for the Global Compact Active level
Self-assessment
  • Includes a CEO statement of continued support for the UN Global Compact and its ten principles
  • Description of actions or relevant policies related to Human Rights
  • Description of actions or relevant policies related to Labour
  • Description of actions or relevant policies related to Environment
  • Description of actions or relevant policies related to Anti-Corruption
  • Includes a measurement of outcomes
 
  • Statement of continued support by the Chief Executive Officer
  • Statement of the company's chief executive (CEO or equivalent) expressing continued support for the Global Compact and renewing the company's ongoing commitment to the initiative and its principles.

  • 17-05-2022
    To our stakeholders:
    I am pleased to confirm that the Excess Materials Exchange reaffirms its support of the Ten Principles of the United Nations Global Compact in the areas of Human Rights, Labour, Environment and Anti-Corruption.

    In this annual Communication on Progress, we describe our actions to continually improve the integration of the
    Global Compact and its principles into our business strategy, culture and daily operations. We also commit to sharing
    this information with our stakeholders using our primary channels of communication.
    Sincerely yours,
    Christian van Maaren
    Founder / CEO

Human Rights
  • Assessment, policy and goals
  • Description of the relevance of human rights for the company (i.e. human rights risk-assessment). Description of policies, public commitments and company goals on Human Rights.

  • - Written company policy on respecting Human Rights and preventing potential abuses (e.g. in code of conduct)
    - Policy requiring business partners and suppliers to adhere to the Global Compact principles on Human Rights
    - Focus for next year is to make sure our suppliers and partners share how important we find the UN declaration of Human Rights

  • Implementation
  • Description of concrete actions to implement Human Rights policies, address Human Rights risks and respond to Human Rights violations.

  • - We have hired a contractor whom takes note of suggestions and grievances
    - We will continue to have regular awareness sessions on the UN declaration of Human Rights
    - We will implement the UN declaration of Human Rights in the services we provide to our customers
    - We will consult with suppliers and partners to share with them the importance of the UN declaration of Human Rights

  • Measurement of outcomes
  • Description of how the company monitors and evaluates performance.

  • - Discussing the topics regularly during meetings and workshops to build awareness and exchange ideas
    - Measure the response to the implementation of the UN declaration of Human Rights in our services
    - Periodic review of results by senior management (no internal issues reported)

Labour
  • Assessment, policy and goals
  • Description of the relevance of labour rights for the company (i.e. labour rights-related risks and opportunities). Description of written policies, public commitments and company goals on labour rights.

  • - Policy requiring business partners and suppliers to adhere to the Global Compact Labour principles
    - Assessment of labour-related risks in the industry sector and country(ies) of operations
    - Written policies that clearly state employee rights and responsibilities and their compensation and benefits

  • Implementation
  • Description of concrete actions taken by the company to implement labour policies, address labour risks and respond to labour violations.

  • - Discuss labour rights and policies during team meetings
    - Make the discussion on labour rights and policies part of 1-on-1 meetings with staff, suppliers and partners
    - Make sure that all HR policies are in line and supporting the Labour principles
    - Make sure that our services help our customers in applying Labour principles

  • Measurement of outcomes
  • Description of how the company monitors and evaluates performance.

  • - Communicate internally and externally on success stories in relation to applying the Labour principles
    - Ensure that team is diverse
    - Periodically review the status of the Labour principles internally, but as well at our suppliers, partners and customers

Environment
  • Assessment, policy and goals
  • Description of the relevance of environmental protection for the company (i.e. environmental risks and opportunities). Description of policies, public commitments and company goals on environmental protection.

  • - Assess the environmental footprint of our organisation
    - Assess the environmental footprint of our services and the impact they have on our customers
    - Policy requiring business partners and suppliers to adhere to the Global Compact environmental principles

  • Implementation
  • Description of concrete actions to implement environmental policies, address environmental risks and respond to environmental incidents.

  • - Help our clients maximise their waste reduction, and consumption of resources
    - Raise awareness among suppliers, partners and customers by helping them understand the environmental footprint of their products and business processes
    - Communicate on the benefits of reducing waste and consumption of materials at events, podcasts, social media, etc.

  • Measurement of outcomes
  • Description of how the company monitors and evaluates environmental performance.

  • - Measure the impact our services have in terms of environmental impact (through the reduction of flying)
    - Receive feedback from our suppliers, partners and customers on our guidance around environmental impact reduction

Anti-Corruption
  • Assessment, policy and goals
  • Description of the relevance of anti-corruption for the company (i.e. anti-corruption risk-assessment). Description of policies, public commitments and company goals on anti-corruption.

  • - Assessment of risk of corruption and bribery in the company's industry and countries of operation
    - Written company policy of zero-tolerance for corruption, bribery and extortion
    - Protocol to guide staff in situations where they are confronted with extortion or bribery
    - Policy requiring business partners, suppliers and customers to adhere to the Global Compact anti-corruption principles

  • Implementation
  • Description of concrete actions to implement anti-corruption policies, address anti-corruption risks and respond to incidents.

  • - Discuss anti-corruption regularly during team meetings and meetings with partners and suppliers
    - Discuss anti-corruption during 1-on-1 meetings with team members

  • Measurement of outcomes
  • Description of how the company monitors and evaluates anti-corruption performance.

  • - Internal audits to ensure consistency with anti-corruption commitment by senior management