June 21, 2012

Our Stakeholders

I am pleased to confirm that Shakarganj Mills Limited supports the ten principles of the Global Compact with respect to human rights, labor, environment and anti-corruption. With This communication, we express our intent to advance those principles within our sphere of influence. We are committed to making the Global Compact and its principles part of the strategy, culture and day-to-day operations of our company and to engaging in collaborative projects which advance the broader development goals of the United Nations, particularly the Millennium Development Goals. Shakarganj Mills Limited will make a clear statement of this commitment to our stakeholders and the general public.

We recognize that a key requirement for participation in the Global Compact is the annual submission of a Communication on Progress (COP) that describes our company’s efforts to implement the ten principles. We support public accountability, transparency and therefore commit to report on progress within one year of joining the Global Compact, and annually thereafter according to the Global Compact COP Policy.

Sincerely Yours,

Mr. Ahsan M. Saleem
Chief Executive Officer

Shakarganj Mills Limited is determined to improve its working environment continuously by implementing & sustaining social accountability requirements of Buyers, SA 8000 and applicable National / International labor laws.
The company desires to support and facilitate its employees to enable them in driving maximum job satisfaction.

The following documentation is being implemented through specifically appointed management representatives. The internal & external audits are held on defined frequencies. If there is any non-compliance in the audits, the concerned persons conduct the root cause analysis and take the preventive or corrective action accordingly.
Manuals
Procedures (Child Labor, Forced Labor, Health and Safety, Freedom of Association, Discrimination, Disciplinary Practices & Working Hours)
Work Instructions
Other Documents (Forms, Reports Drawings, Charts, Lists etc.)

We focus the internal and external audits to verify the compliance of documented procedures and activities. If there is any non-compliance for the deviation from the standards or procedures the preventive and corrective actions are taken accordingly. The same are discussed in management review meetings for proper follow-up to avoid the re occurrence of any non-compliance.

Shakarganj provides:

A channel for workers to communicate with the management on the social issues.
To develop methods to avoid engaging in or supporting the use of forced labor within the company.
At the same time confirming that personnel are not required to lodge the posits or original identity papers upon commencing employment with the company.
The company doesn’t force the labor to work against their will, ability or in a manner outside the provisions of labor contract.
Not to engage in or support discrimination in hiring, compensation, access to training, promotion, termination or retirement based on race, caste, national origin, religion, disability, gender, sexual orientation, worker’s council membership, political affiliation or age.

The procedure for child labor
3.1.1 If a child less than 17 years and more than 15 years is found to be working within the mills, the same is immediately put through the remediation plan and is monitored subsequently by MR and labor & Welfare officer.
3.1.2 The child will be admitted at Nearest Government School.
3.1.3 The company will ensure that the child can afford to go to school; all relevant expense details (school fee, uniform, books & stationary etc) are logged in the employee’s file.
3.1.4 If any child labor case is identified within Shakarganj, this will be added to the agenda of next working council meeting.

The procedure for child education

3.2 Monitoring and effectiveness of child education.

In case company allows child or young worker to work in the mills the following rule will apply.
The company respects the principles of International Labour Organization (C138 minimum age recommendation)

The Company respects the principles of labor law of Pakistan mentioned in sections:

a) Prohibition of employment of young worker
b) Non-adult workers to carry certificate of fitness
c) Effect of certificate granted to adolescent
d) Verification of working hours
e) Notice of periods for working time of child
f) Register of child worker
g) Hours of work to corresponds
h) Power to require medical examination

3.2.1 MR interviews children on contents of the courses being taught at school to check the quality of education, concentration and attendance of the child in the class as per the child education monitoring checklist. The interviews are conducted on the monthly basis.

3.2.2 In case of child being the vital source of income for his family, the company shall fix a stipend equivalent to his/her last salary / hire a family member or allow the worker to do light work.

Related Documents

Child education monitoring checklist
Child / Forced labor Log
Employee file

The procedure for Forced Labour

3.1.1 The company does not practice / support bonded, forced, neither prison labor nor the personnel are required to lodged deposits or original identify papers / original educational documents etc. upon commencing employment with the company.
3.1.2 In case the forced labor is identified; it is reported to the MR SA8000 or worker’s council members. MR maintains forced labor log.
3.1.3 Terms and conditions are mentioned in
3.1.4 , which is also available at the mills entry.
3.1.5 At the time of recruitment these terms and conditions are communicated / discussed with the candidates.
3.1.6 If any forced labor case is identified within Shakarganj. This will be discussed with worker’s representative & SA 8000 MR.

Related Documents

Employment Policy
Child / Forced Labor Log
Loan and Advance Form

The Procedure for freedom of association

3.1 Nomination of Worker’s Representative.

3.1.1 Shakarganj ensures that worker’s representative is not subject to discrimination by monitoring that nomination is not based on religion, region, race, cast, gender, disability and political affiliation.

3.2 Selection of workers representative through election.

3.3 Communication with workers

3.3.1 Suggestion boxes are installed at areas where the workers don’t fear or hesitate to access the suggestion boxes.
3.3.2 These Suggestion boxes are opened by SA 8000 MR.
3.3.3 Workers may not need to mention their names.
3.3.4 MR holds the keys of suggestion boxes.
3.3.5 Workers can access their representative freely.
3.3.6 Worker’s representative is encouraged to record the suggestions received by the fellow workers
3.3.7 MR fills workers suggestion log after receiving suggestions from the suggestion boxes and if approached personally.
3.3.8 In case of any urgency, UN-scheduled meetings can be held between worker’s representative and the top management.

3.4 Meeting Frequency & Agenda

3.4.1 Frequency: After Six months
3.4.2 Participants. Worker’s representative, SA 8000 MR, Health & Safety MR, Administration Officer & GM.
3.4.3 Agenda
Workers suggestions.
Buyer's audit.
Health & Safety.
3.4.4 Minutes of meeting recorded, mutually agreed & endorsed by all the participants.

Related Documents

Minutes of meeting.
Worker’s suggestions log sheet.

The Procedure for Discrimination

0.1 Hiring Procedure
0.1.1 Job announcements don’t specify race, caste, national origin, religion, disability, gender, sexual orientation, worker’s council membership, political affiliation, age or other personnel character.
0.1.2 A criterion for each job opening is defined in job specification form.
0.1.3 Hiring process is not influenced by race, caste, national origin, religion, disability, gender, sexual orientation, worker’s council membership, political affiliation or age.
0.1.4 Compensation is according to the prevailing labor law of Pakistan, is mentioned in the worker’ registration format & employee file.
0.1.5 Workers are given increment on the basis of annual performance appraisal system
0.1.6 Special increments / promotions are given on the basis of the performance by the heads and CEO.

0.2 Training

3.2.1 Training of new and existing employees takes place and is recorded on the training record

0.3 Termination

3.2.1 Where the services of an employee are terminated for any reason other than
misconduct, discrimination, and one-month notice is given either by employer or the
employee. Details are mentioned in Employment Policy.

3.4 General

3.4.1 Complaints / Suggestions boxes are available for identification of any kind of discrimination; these boxes are opened by SA 8000 MR.
3.4.2 These complaints/Suggestions are discussed with worker’s representative & the top management for which minutes are written by the MR.
3.4.3 These complaints will be presented in MR meetings and corrective & preventive actions will be taken.
3.4.4 Employees are free to observe all nation and religious holidays announced by the company.
3.4.5 Employees are free from indecent, verbal, physical and sexual harassment and other discriminatory practices.
3.4.6 The company treats all the employees with respect and dignity; no employee is subjected to any physical, sexual, psychological or verbal harassment or abuse.

Related Documents

Employment Policy
Minutes of MR meeting
SA 8000 Training Log
Job specification form

We focus the internal and external audits to verify the compliance of documented procedures and activities. If there is any non-compliance for the deviation from the standards or procedures the preventive and corrective actions are taken accordingly. The same are discussed in management review meetings for proper follow-up to avoid the re occurrence of any non-compliance.

We at Shakarganj conserve the nature’s unique biological diversity through reduction in pollution and wasteful consumption of natural resources and energy. We believe in continuous improvement in environmental endeavors while complying with the relevant legislation.
The purpose of the environmental policy is to show commitment by the top management for the improvement in the organization’s environmental performances.

The main goals are:

To keep environment friendly by minimizing the Carbon Mono Oxide and oxides of Nitrogen and Sulpher
To minimize the wastage of water
To minimize the undue usage of electricity
To minimize the consumption and wastage of paper
To provide information and appropriate training to staff regarding the relevant aspects of environment best practices
To keep liaison on continuous basis with local community, suppliers and contractors to influence them in terms of friendly environment.

Environmental Risks and Response:

Source / Activity

General Office Work
General Office Building
Washrooms and Kitchen
Official vehicles
Generator
Air fresheners
Office Cars
Smoking
Office Cars
General Office Building

Environmental Aspect

1- Paper waste, discarded newspaper, magazines, old records books and notepads
2- Toners, floppy discs, CDs, discarded computer parts, VHS taps, air freshener empty containers, plastic binders
3- Discarded files and used folders
4- Empty Cartons and Cardboard
5- Waste polythene bags
6- Kitchen biodegradable solid waste
7- Empty mineral water bottles
8- Energy consumption

Wastewater / Water Loss

1- Leakages in the water pipelines results into water wastage
2- Sanitary wastewater

Used lube Oil
Air emission
VOC emission
Vehicular emissions
Indoor Air emission
Vehicular noise
Fire Hazard

Risks

Resource consumption / depletion, air, water and soil pollution
Wasteful consumption of natural resources

Resource consumption / depletion
DO depletion in the surface water, streams, toxicity to aquatic life, soil pollution, nuisance
Air, water and soil pollution
Health impacts, global warming, acid rain, nuisance
Health impacts
Health impacts, global warming, acid rain, nuisance, particulate matters such as carbon and lead
Indoor air pollution, health impacts
Hearing loss, physiological and psychological impacts, nuisance
Loss of life and Property

Response

Both sides of paper are used, low grade paper is used for hand writing, paper is collected and sent to the recyclers
Toners are sent to recyclers and replaced with CDs and floppy discs
Sold to Recyclers
Disposed in Composting
Sold to Recyclers
Electricity bills are being monitored on monthly basis to bring a reduction in energy consumption.
Leakages are controlled through preventive and corrective actions
Testing of waste water samples on defined frequency
Disposed off for secondary usage
The minimum usage of air fresheners
Annually monitored through certified inspection laboratories
Smoking is prohibited
Noise emissions monitoring
Fire exits marked, fire extinguishers installed

We focus the internal and external audits to verify the compliance of documented procedures and activities. If there is any non-compliance for the deviation from the standards or procedures the preventive and corrective actions are taken accordingly. The same are discussed in management review meetings for proper follow-up to avoid the re occurrence of any non-compliance.

Shakarganj believes in zero-tolerance of corruption. It does not tolerate corrupt behaviour, and confirms that the organization has established binding organizational guidelines requiring all directors, managers and employees worldwide to behave ethically and in conformity with the law and the guidelines.

The policy covers bribery; embezzlement, trading in influence, abuse of function, illicit enrichment, money laundering and obstruction of justice.

We run our business with integrity and professionalism and believe in a fair deal for our investors, customers, suppliers and employees.

We focus the internal and external audits to verify the compliance of documented procedures and activities. If there is any non-compliance for the deviation from the standards or procedures the preventive and corrective actions are taken accordingly. The same are discussed in management review meetings for proper follow-up to avoid the re occurrence of any non-compliance. At the same time public dealings are basically the best source for the feedback.