Communication on Progress

Communication on Progress 2011

Participant
Published
  • 11-Feb-2012
Time period
  • February 2011  –  February 2012
Format
  • Stand alone document – Basic COP Template
Differentiation Level
  • This COP qualifies for the Global Compact Active level
Self-assessment
  • Includes a CEO statement of continued support for the UN Global Compact and its ten principles
  • Description of actions or relevant policies related to Human Rights
  • Description of actions or relevant policies related to Labour
  • Description of actions or relevant policies related to Environment
  • Description of actions or relevant policies related to Anti-Corruption
  • Includes a measurement of outcomes
 
  • Statement of continued support by the Chief Executive Officer

  • Statement of the company's chief executive (CEO or equivalent) expressing continued support for the Global Compact and renewing the company's ongoing commitment to the initiative and its principles.

  • 11th February 2012

    To our stakeholders:

    I am pleased to confirm that H & L High-Tech Sdn. Bhd. reaffirms its support of the Ten Principles of the United Nations Global Compact in the areas of Human Rights, Labour, Environment and Anti-Corruption.

    In this annual Communication on Progress, we describe our actions to continually improve the integration of the Global Compact and its principles into our business strategy, culture and daily operations. We also commit to share this information with our stakeholders using our primary channels of communication.

    Sincerely yours,

    Tan Lye Huat
    Managing Director

Human Rights
  • Assessment, policy and goals

  • Description of the relevance of human rights for the company (i.e. human rights risk-assessment). Description of policies, public commitments and company goals on Human Rights.

  • H & L High-Tech Sdn. Bhd. supports the Universal Declaration of Human Rights with emphasis on Article 2 which is especially relevant to the international community and in multi-cultural Malaysia.

    To this end, we are committed to ensuring that everyone in the company is treated fairly and with respect.

  • Implementation

  • Description of concrete actions to implement Human Rights policies, address Human Rights risks and respond to Human Rights violations.

  • In addition to the Human Resource department which is responsible for everyone's welfare and rights, we have an Executive Director leading a committee to study how we can further implement the Global Compact Principles - by gaining a better understanding of the principles and how they can/have been achieved.

    During trainings and company events, we regularly remind everyone about the Code of Ethics included the Employee's Handbook - to treat everyone with respect and dignity. With this, we hope to foster an even better environment of multiculturalism and mutual respect not only amongst ourselves, but with anyone we deal with and the greater community as a whole.

    The grievance procedure is clearly spelt out in our Employee's Handbook and easily accessible to everyone in the company. It explains the entire procedure and where the employee can next pursue/escalate the grievance at every step if it is not addressed to his/her satisfaction.

    H & L High-Tech Sdn. Bhd. subscribed for Group Personal Accident Insurance, Group Term Life Insurance and Group Hospital & Surgical Insurance in addition to the statutory contribution to Social Security (Malaysia's SOCSO / PERKESO - which only covers work-related injuries) for more comprehensive insurance coverage 24 hours a day.

  • Measurement of outcomes

  • Description of how the company monitors and evaluates performance.

  • 3rd-party Internal Auditors check to ensure that our Human Resource policies are in compliance throughout the company - we proud to report no records of any violation in Human Rights.

    The results from every audit are openly discussed with the Board of Directors quarterly.

Labour
  • Assessment, policy and goals

  • Description of the relevance of labour rights for the company (i.e. labour rights-related risks and opportunities). Description of written policies, public commitments and company goals on labour rights.

  • Our Employee’s Handbook lists information on terms and conditions of service, remuneration, employee’s entitlement and allowance, benefits, company rules, disciplinary procedures, insurance benefits and grievance procedure.

    It also includes Maternity Leave & Allowances to protect our female colleagues, and safety & health instructions specific to our running operations to maintain a safe and healthy working environment.

    There is no forced, compulsory or child labour in H & L High-Tech Sdn. Bhd. and we disapprove of these practices.

  • Implementation

  • Description of concrete actions taken by the company to implement labour policies, address labour risks and respond to labour violations.

  • H & L High-Tech Sdn. Bhd. has subscribed for Group Personal Accident Insurance, Group Term Life Insurance and Group Hospital & Surgical Insurance in addition to the statutory contribution to Social Security (Malaysia's SOCSO / PERKESO) for more comprehensive insurance coverage 24 hours a day - both during and away from work. This helps to decrease the staff's burden of any medical / hospitalisation fees even in the event of an accident outside of work.

    We are currently looking to better implement a structured employee assessment process to ensure fairness in the performance appraisal for everyone.

  • Measurement of outcomes

  • Description of how the company monitors and evaluates performance.

  • H & L High-Tech Sdn. Bhd. is fully compliant with OHSAS ( Occupational Health and Safety ) standards - we are regularly audited by 3rd-party inspectors.

    Results are monitored and discussed by our internal Risk Management team.

Environment
  • Assessment, policy and goals

  • Description of the relevance of environmental protection for the company (i.e. environmental risks and opportunities). Description of policies, public commitments and company goals on environmental protection.

  • Our company implemented our own GEMs (Green EnvironMent) policy. The main objectives of the policy is to:
    - Maintain total wastage at less than 3% per annum
    - Encourage 3Rs of Reduce, Reuse and Recycle at every stage of our operations
    - Ensure RoHS (Restriction of Use of Hazardous Substances) compliance

  • Implementation

  • Description of concrete actions to implement environmental policies, address environmental risks and respond to environmental incidents.

  • Our processes are constantly being fine-tuned ( through training and experimentation ) for efficiency in order to reduce wastage of energy and resources. We take pride in the skills and experience of our employees who work hard to keep mistakes to the minimum.

    We redesigned a vast portion of the warehouse and factory roof to allow for additional illumination by natural lighting - resulting in significant energy savings.

    We now have 5 newer machines with updated technology in place of our older and inefficient hydraulic machines which we are phasing out in stages. The latest machines consume less power, produce less wastage and pollutants.

  • Measurement of outcomes

  • Description of how the company monitors and evaluates environmental performance.

  • We are recognised as a "Green Partners" by our customers - acknowledging our management regulations in controlling environment-related substances in our operations.

Anti-Corruption
  • Assessment, policy and goals

  • Description of the relevance of anti-corruption for the company (i.e. anti-corruption risk-assessment). Description of policies, public commitments and company goals on anti-corruption.

  • Our Employee's Handbook clearly states that corruption and bribery is viewed as a grievous misconduct and that disciplinary action will be taken in accordance to the disciplinary procedures outlined.

  • Implementation

  • Description of concrete actions to implement anti-corruption policies, address anti-corruption risks and respond to incidents.

  • Our company practices a whistle blowing policy.

    In addition, the contact details of the Chief Executive Officer and Executive Directors are available to everyone in the company for anyone to report on any case.

  • Measurement of outcomes

  • Description of how the company monitors and evaluates anti-corruption performance.

  • External Auditors audit the company to ensure all records are good and proper.
    The results are discussed with the Independent Directors to ensure all findings are transparent.

    Our company is recognised by the Ministry of Finance in Malaysia for our honest and ethical practices - we are awarded with the Keris Award in 2003 for this reason.